Food Vendor Application | Oktoberfest 2017 in Nashville 2017-07-19T21:15:40-05:00
2017 Festival Dates

Food Vendor Application

As Nashville’s oldest and largest festival & street fair, the Oktoberfest has been a Music City tradition since 1980.

Oktoberfest is 4 packed days of events, activities and things to do – spanning 9-10 city blocks adjacent to the historic Germantown neighborhood of downtown Nashville. This is the event of the year for brands and businesses to reach huge numbers of young, engaged and influential festival-goers!

In 2016, festival attendance exceeded 230,000 people- making Nashville the 2nd largest Oktoberfest is the USA. This year, we anticipate even bigger crowds as we expand further across 4 days!

When is the 2017 Oktoberfest?

THURSDAY

OCTOBER 5TH

5pm – 10pm

FRIDAY

OCTOBER 6TH

10am – 10pm

SATURDAY

OCTOBER 7TH

10am – 10pm

SUNDAY

OCTOBER 8TH

10am – 8pm

2017 Nashville Oktoberfest

As always, the Oktoberfest will be centered adjacent to Nashville’s hottest neighborhood- the historic Germantown district. The Oktoberfest draws the crowds over multiple city blocks, with major music stages, authentic food and beer, plus a rich, four decade history. This dynamic event has grown to be the South’s largest fall festival & America’s 2nd largest Oktoberfest!

Over 300,00 people are expected to attend in 2017, so please plan accordingly!

oktoberfest follow up report

Food Vendor Registration IS NOW OPEN!

SPECIAL PRIORITY PLACEMENT FOR GERMAN FOOD VENDORS:
If you offer German food, please indicate that in your application. We reserve priority spaces at the busiest and highest traffic areas for Food Vendors who help serve the demand for German foods!

  SAVE BY REGISTERING EARLY!  

FOOD VENDOR PRICING

Prices valid through June 30, 2017.

FOOD TENTS (10×10)

$1099

FOOD TRUCKS

$1999

Refundable Clean Up Deposit:

$250 per location

Food Vendors submit a $250 Check Deposit. Uncashed check will be returned after your festival location has been reviewed for proper cleaning and disposal.

Required Electrical Fees per 10×10 Space:

$249 for 120V/30AMP

$499 for 220V/40AMP

This fee will cover your electrical usage for all 4 days of the festival.

If you require special connectors, please notify Paula Geist (Vendor Coordinator) no later than September 1st.  This cost must be charged in advance before connection can be made.  Failure to notify us of special plugs will result in a delay for power.  

PLEASE NOTE: Due to insurance and license regulations, alcohol sales are strictly prohibited by any Food Vendors at this event.

HURRY – PRICING GOES UP IN:

Vendor Set-Up: Thursday, October 5, 2017

Festival grounds will be secured 24/7 throughout the event by uniformed Nashville Metro Police.
Vendors may choose to remove their products each night, however all tent & tables must stay in place.

3 STEPS TO COMPLETE YOUR APPLICATION:

STEP #1 (REQUIRED)
**CLICK HERE for Important Festival Information**

Grease Handling:

A grease receptacle will be provided for you to dispose of your grease. Absolutely no grease to be disposed on streets, drains and grass areas. Additional City Fines will be assessed to your business for all violations.

Food Permit:

It is the applicant’s responsibility to obtain the proper permit required to serve food on the festival grounds. An inspection will be conducted the morning of the event by Metro Health Department. If you are not compliant to the rules and regulations and Metro Health Department does not issue you a permit, you will be asked to vacate your festival location and no refunds will be issued. For information pertaining to the requirements by Metro Health department:

REVIEW PERMIT REQUIREMENTS HERE —> MetroHealthDepartment

Propane Permit:

Metro Nashville Fire Department requires every food vendor using propane, regardless of a tent, food truck or trailer, to have an event propane permit. A permit must be submitted 2 weeks before the event to the Nashville Oktoberfest. Failure to do so will forfeit your right to sell on the festival grounds and no refunds will be given. Permit information and application:

OBTAIN PROPANE PERMIT HERE —>  MetroFireDepartment

Electric Use Fees:

$249 for 120V/30AMP
$499 for 220V/40AMP
This fee will cover your electrical usage for all 4 days of the festival.

Liability Insurance:

All Food Vendors are required to have a $1,000,000.00 liability insurance. Metro Nashville and The Nashville Oktoberfest will need to be named additional insured upon acceptance into the festival. A copy of your insurance policy must be emailed to Paula Geist at pgeist@comcast.net no later than August 31st. Failure of submitting a copy will result in non-refundable cancellation.

Parking:

Food Trucks will not be permitted to leave the festival grounds for the duration of the event. Please make arrangements to restock trucks. There will be a Vendor Parking area designated for Food Vendors. One vehicle per location.

Menu Submission:

Indicate your menu classification on the Application Form. We reserve the right to ask you to adjust your items to reduce duplication at the event.

Please include a photo with your application. If you have a website with photos, please print the photos and attach them to the application or email photos to pgeist@comcast.net . Also please attach a diagram of your proposed setup showing dimensions of your tent or trailer, storage needs, etc.

Clean Up Deposit:

$250 per location – Check only

Cleaning Deposit will be returned to you at the end of the event after your location has been reviewed for proper cleaning & disposal practices.

Mail check to:

Nashville Oktoberfest
c/o Paula Geist
4912 Buena Vista Pk.
Nashville TN, 37218

If you have any questions regarding any portion of this application contact Paula Geist at 615-347-4386 or email at pgeist@comcast.net

STEP #2 (REQUIRED)
** CLICK HERE for Rules And Regulations **

PLEASE CAREFULLY READ the Rules and Regulations before submitting your General Release form.

We make every attempt to review all information contained within the pages of this website and at the time of posting all information is believed to be accurate and complete. We are not responsible for any typographical errors. If we find one to have been made, we will immediately fix as needed. Management has final rights for interpretations and disclosure and reserves the right to change any information as it becomes necessary (i.e., show venue, parking locations, additional city licenses, fees, policies, etc.).

• FULL BALANCE: To secure your place in the show, the full balance of your show fee must be receive with your application. No space will be held without a festival payment.

• We accept checks, cashier’s checks, money orders, cash or credit cards (Visa, Master Card, Discover and American Express). Make all checks, money orders and cashier’s checks payable to The Nashville Oktoberfest. No checks will be accepted less than 30 days of the festival date, only money orders, cashier’s checks or credit card will be accepted to pay for your fee at this time.

• WEATHER: The festival is held outdoors and is held rain or shine. No credits or refunds will be issued if show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc.

• Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all.

• CREDITS/REFUNDS: WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS; however, a credit (good for 2 years) will be issued if notification is made at least 60 DAYS prior to either festival. Cancellations must be made in writing (email preferred) and received in our offices as per the dates outlined. Credits may be used towards future booth fees and expire after 2 years.

• WAITING LIST: Once shows are closed, applications are still accepted for the waitlist. We will contact you as early as possible IF any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. If you cannot work on short notice, the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show, you have the option to turn us down without penalty.

• NO SOLICITATION: Exhibitors are present at our shows for the purpose of representing their work. For that reason, no exhibitor, or their representatives, will engage in any type of solicitation of any products, supplies, shows, etc. during the course of the show, starting at the commencement of the event and ending at the end of breakdown of the said event. The exhibitors’ role is to sell their work and not engage in any other non-related business activities during the course of the event. Failure to comply could cause possible expulsion from the show

• EMAIL: Please note that invitations, waitlist notifications, confirmations, important updates, and announcements will be sent to you via email. Be sure to check your email account regularly.

• TAXES – Each exhibitor is responsible for collecting the state sales tax and filing a report with the local Department of Revenue.

• BANK FEES – A $40 bank fee will be charged on all returned checks. The check amount plus the $25 fee is payable with a money order, cashier’s check or cash. The fee may be higher with international checks.

• TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame-retardant materials. Staking into the pavement will NOT be permitted. The Nashville Oktoberfest is not responsible for lost, damaged or stolen property. Dollies are recommended for set-up and breakdown for most shows.

• Exhibitors will NOT take up any additional space without first consulting with a show coordinator. ALL WORK, DISPLAY and STORAGE WILL NOT GO BEYOND THE ASSIGNED EXHIBITOR SPACE.

• The exhibitor’s space shall be occupied by 12 noon the day of the show or you will be considered a “no- show” and your space will be given away with no possible refund or credit. Vehicles MUST be removed from the show area by 11:00 a.m. unless otherwise specified.

• Set-up and breakdown times will be strictly enforced. Please see show confirmation for details.

• Management reserves the right to make final interpretations of all rules and regulations.

STEP #3
** Complete The Application Below **

NOTE: THIS FORM IS ONLY FOR FOOD VENDORS!

REGISTRATION FOR ARTS & CRAFTS & LOCAL BUSINESS SPONSORS … CLICK HERE 

NO PAYMENT IS REQUIRED WITH YOUR INITIAL FOOD VENDOR APPLICATION.

Within a week of submitting your application below, we will notify you it has been accepted.

If accepted, your payment will  be due within 7 days to lock in your spot.

START YOUR APPLICATION:

start oktoberfest application here

Fill out my online form.

When is the 2017 Oktoberfest?

FRIDAY

OCTOBER

2 pm – 10 pm

SATURDAY

OCTOBER

10 am – 10 pm

SUNDAY

OCTOBER

10 am – 8 pm

When can I register as a vendor?

Limited Food Vendor Space 
Is Available to Reserve NOW!

  SAVE UP TO $200 BY REGISTERING EARLY!  

  EARLY BIRD REGISTRATION OPENS IN…