Oktoberfest Arts & Crafts Vendor Application 2017-08-02T12:51:00-05:00
2017 Festival Dates

Arts & Crafts Vendor Application

As Nashville’s oldest and largest festival & street fair, the Oktoberfest has been a Music City tradition since 1980.

Oktoberfest is 4 packed days of events, activities and things to do – spanning 9-10 city blocks adjacent to the historic Germantown neighborhood of downtown Nashville. This is the event of the year for brands and businesses to reach huge numbers of young, engaged and influential festival-goers!

In 2016, festival attendance exceeded 230,000 people- making Nashville the 2nd largest Oktoberfest is the USA. This year, we anticipate even bigger crowds as we expand further across 4 days!

When is the 2017 Oktoberfest?

THURSDAY

OCTOBER 5TH

5pm – 10pm

FRIDAY

OCTOBER 6TH

10am – 10pm

SATURDAY

OCTOBER 7TH

10am – 10pm

SUNDAY

OCTOBER 8TH

10am – 8pm

2017 Nashville Oktoberfest

As always, the Oktoberfest will be centered around Nashville’s hottest neighborhood- the historic Germantown district. The Oktoberfest draws the crowds over 9 city blocks, with major music stages, authentic food and beer – plus a rich, four decade history. This dynamic event has grown to be the South’s largest fall festival & America’s 2nd largest Oktoberfest!

Arts & Crafts Registration IS NOW OPEN!

  SAVE UP TO $300 BY REGISTERING EARLY!  

ARTS & CRAFTS VENDORS

EARLY BIRD PRICING
REGISTER 5/1 – 5/15

$499

ADVANCE PRICING
REGISTER 5/16 – 6/30

$599

REGULAR PRICING
REGISTER 7/1 – 7/30

$640

LAST MINUTE
REGISTER AFTER 7/31

$799

Additional $75 Required Electrical Fee (per 10×10 space)

HURRY – WE ARE RUNNING OUT OF SPOTS.

FESTIVAL STARTS IN:

Booth Set-Up: Thursday, October 5, 2017

Festival grounds will be secured 24/7 throughout the event by uniformed Nashville Metro Police.
Vendors may choose to remove their products each night, however all tent & tables must stay in place.

3 STEPS TO COMPLETE YOUR APPLICATION:

STEP #1 (REQUIRED)
**Click To Read Important Festival Information**

• PROCESSING TIME: Please allow at least 2-4 weeks to process your application from the date it is received. Please always try to apply as early as possible to make for a smooth process and to avoid late fees.

• CONFIRMATIONS: If you are accepted, additional show information such as parking, set- up times, directions, etc. will be included in your confirmation. This will be emailed to you upon receipt of your booth fee. Please review this information carefully as it includes important event details.

• SHOW FEES: Please note that show fees are paid after you receive your invitation to the show. Your show fee indicates that you are accepting the invitation and being placed into the show.

• FULL BALANCE: To secure your place in the show, the full balance of your show fee must be receive with your application. No space will be held without a festival payment.

• We accept checks, cashier’s checks, money orders, cash or credit cards (Visa, Master Card, Discover and American Express). Make all checks, money orders and cashier’s checks payable to The Nashville Oktoberfest. No checks will be accepted less than 30 days of the festival date, only money orders, cashier’s checks or credit card will be accepted to pay for your fee at this time.

• WEATHER: The festival is held outdoors and is held rain or shine. No credits or refunds will be issued if show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc.

• Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all.

• CREDITS/REFUNDS: WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS; however, a credit (good for 2 years) will be issued if notification is made at least 60 DAYS prior to either festival. Cancellations must be made in writing (email preferred) and received in our offices as per the dates outlined. Credits may be used towards future booth fees and expire after 2 years.

• DEADLINES: We do not have deadlines for either of our shows. Therefore, please keep in mind shows and categories may be open when you contact us, but are subject to close at any time. In order to avoid being shut out due to show closures, please submit early. We strongly recommend applying when the applications become available. We have no way of knowing when a show will close, as we receive many submissions a day that could prompt a show’s closure without anticipation.

• WAITING LIST: Once shows are closed, applications are still accepted for the waitlist. We will contact you as early as possible IF any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. If you cannot work on short notice, the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show, you have the option to turn us down without penalty.

• NO SOLICITATION: Exhibitors are present at our shows for the purpose of representing their work. For that reason, no exhibitor, or their representatives, will engage in any type of solicitation of any products, supplies, shows, etc. during the course of the show, starting at the commencement of the event and ending at the end of breakdown of the said event. The exhibitors’ role is to sell their work and not engage in any other non-related business activities during the course of the event. Failure to comply could cause possible expulsion from the show.

• EMAIL: Please note that invitations, waitlist notifications, confirmations, important updates, and announcements will be sent to you via email. Be sure to check your email account regularly.

STEP #2 (REQUIRED)
** Click To Read Rules And Regulations **

PLEASE CAREFULLY READ the Rules and Regulations before submitting your General Release form.

• All categories shall be reviewed, juried and screened prior to your acceptance. Any media NOT approved during the application process that appears in your booth at an event will be removed.

• All applications require 3 photos of your work plus 1 photo of your outdoor display. We will not process your application without a photo of your outdoor display with the 10×10 tent included in the image. INDOOR displays WILL NOT be accepted.

• Exhibitors will leave their exhibit space clean after packing up at break down. If your space is not clean after an event, you may be expelled from future shows.

• Application fees must be paid with a separate payment from show fees.

• It is VERY important that you include the event name and date on your checks to avoid miscommunication.

• WAITING LIST – Once placed on the waitlist, the office will contact you as soon as we have an opening in the show. If you have submitted a check and an opening does not occur, we will return your show fee check uncashed, after the event takes place. If you are called from the waitlist, there is NO penalty if you do not accept the spot and your show fee will be immediately returned to you.

• The approved exhibitor will occupy his or her booth at all times. NO subletting or sharing of space is permitted. No representatives are allowed. Friendly pets are allowed at the shows.

• TAXES – Each exhibitor is responsible for collecting the state sales tax and filing a report with the local Department of Revenue.

• An accepted application is a commitment to display your work during ALL scheduled hours of the show. If you are not present for any part of the show, you may be expelled from future shows.

• Bank Fees – A $40 bank fee will be charged on all returned checks. The check amount plus the $25 fee is payable with a money order, cashier’s check or cash. The fee may be higher with international checks.

• TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame-retardant materials. Staking into the pavement will NOT be permitted. The Nashville Oktoberfest is not responsible for lost, damaged or stolen property. Dollies are recommended for set-up and breakdown for most shows.

• Exhibitors will NOT take up any additional space without first consulting with a show coordinator. ALL WORK, DISPLAY and STORAGE WILL NOT GO BEYOND THE ASSIGNED EXHIBITOR SPACE.

• The exhibitor’s space shall be occupied by 10:00 am the day of the show or you will be considered a “no-show” and your space will be given away with no possible refund or credit. Vehicles MUST be removed from the show area by 10:00 a.m. unless otherwise specified.

• No Solicitation – Exhibitors are present at our shows for the purpose of representing their work. For that reason, no exhibitor, or their representatives, will engage in any type of solicitation of any products, supplies, shows, etc. during the course of the show, starting at the commencement of the event and ending at the end of breakdown of the said event. The exhibitors’ role is to sell their work and not engage in any other non-related business activities during the course of the event. Failure to comply could cause possible expulsion from the show.

• Set-up and breakdown times will be strictly enforced. Please see show confirmation for details.

• Management reserves the right to make final interpretations of all rules and regulations.

STEP #3
** Complete The Application Below **

NOTE: THIS FORM IS ONLY FOR ARTS & CRAFTS VENDORS!

REGISTRATION FOR FOOD VENDORS & LOCAL BUSINESS SPONSORS … CLICK HERE 

START YOUR APPLICATION:

start oktoberfest application here

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